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Junior Executive Assistant

Location: New York, NY, United States
Job # 10360270
Date Posted: 01-26-2018
Junior Executive Assistant
New York, NY 10014

Contract to Hire Role
Full Time Hours
Pay: $22-26/hour (Depends on Experience)
***Standard Background Check***

Company Overview and Purpose:
Our company is a global independent studio that specializes in the development, acquisition, production, financing, distribution and sales of entertainment content. Our diversified expertise spans across film, television and music production and sales, family programming, merchandising and licensing, and digital content. Through our global reach and expansive scale, powered by deep local market knowledge, we deliver the best content to the world. We are searching for an experienced Junior Executive Assistant to serve as the direct report to our SVP of Business and Legal Affairs. This is a fantastic opportunity to grow in the Entertainment industry and work your way up the food chain in an Internationally known company.

Responsibilities:
  • Provide professional and confidential admin support
  • Screen incoming requests to determine priority level, including visitors, phone calls, and incoming mail
  • Arranging audio & video conference calls and scheduling meetings and screenings
  • Managing executive calendars
  • Manage monthly expense reports
  • Manage travel arrangements and proactively check on cancellations or delays to ensure alternate arrangements are made
  • Work closely with other assistants
  • Conduct research and provide summary on specific entertainment topics
  • Create high calibre presentations for Town Halls, Executive and Board Meetings using PowerPoint, Visio or other software packages
  • Administration, coordination and/or tracking of various department initiatives
  • Department finance/billing/expense tracking and approval coordination
Necessary Skills and Competencies:
  • Passion and enthusiasm for entertainment
  • Highly organized and able to manage multiple tasks under tight time frames
  • A self-starter who can work both independently and function well within a team
  • Demonstrate strong independent judgment and a high degree of interpersonal effectiveness to be able to deal with stakeholders across various levels of the organization
  • Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
  • Relationship builder and able to interact respectfully and confidently with internal executives, executive assistants and external contacts
  • Ability to manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing work flow
  • Strong people and conflict management skills
  • Positive, collaborative team player
  • Demonstrated discretion and confidence dealing with highly sensitive matters
  • Proficient in Microsoft Office products
  • Excellent written and oral communication skills
  • Entertainment industry exposure/experience is an asset
To be considered, please apply with your resume in PDF or Word format. 
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