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Payroll Specialist

Location: Cincinnati, OH, United States
Job # 11014297
Date Posted: 05-30-2018
Payroll Specialist
Location: Sharonville, OH 45241

Salary: $23/Hr. - $24/Hr. (DOE)
Start Date: ASAP
Direct Hire

Our client is a global leader in advancing cancer diagnostics & in workflow solutions and automation, integrating each step in the workflow. They are the only company to own the workflow from biopsy to diagnosis.

Job Description: The Payroll Specialist executes the payroll function for our client and serves as the liaison with Human Resources to review payroll data and address concerns. This position leads the payroll processing function and drives future process enhancements for payroll that services all our clients North America-based team. The Payroll Specialist also performs a variety of accounting functions in preparation, distribution and reporting of payroll ensuring compliance with legal and tax requirements in the US, Canada and various states/provinces and applicable local jurisdictions. Prepares and files all required reports associated with payroll in North America.

    Processes payroll for all exempt, non-exempt, and executive LBS North America-based associates in multi-state/province environments, including but not limited to: new hires, terminations, status changes, merit increases, bonuses, commissions, tax deductions, direct deposit, vacation, personal leaves, and overtime. 
    Serves as the point of contact for all North American associates and third party service providers regarding payroll inquiries. 
    Advises regarding payroll, reporting, and communication for all North American locations.
    Implements, institutes, and assures accurate payroll practices and procedures in accordance with corporate and applicable state/province and federal legislation, and communicates this to all within LBS North America.
    Reviews and supervises account reconciliations, as well as calculating ad-hoc statutory deductions, for closing of monthly, quarterly and annual payroll journal entries for general ledger posting. 
    Reconciles US and Canada tax and unemployment liability accounts to the general ledger and investigates and resolves any payroll/tax reporting issues.
    Assists with payroll-related benefit accruals and analyses.
    Assists in preparation of quarterly North American tax reporting, including W2s, T4s and other government reporting, to ensure that all findings and payments are on time.
    Monitors SUI rate and any state and agency updates.
    Handles all payroll tax audits and inquiries from relevant government jurisdictions and any related penalty items.
    Implements software and program modules/interfaces to ensure establishment of smooth communication and processes.
    Reviews and approves manual and off-cycle check requests to correct errors or adjustments.
    Acts as direct liaison with LBS banking institutions and answers questions concerning salary, social security, associate payroll withholding taxes, calculations (variable salary components), and payroll-related financial recording.
    Manages and audits the North American payroll tax filings and payments for all taxable items, such as relocation, group term life, bonuses, and auto fringe benefits. 
    Maintains strong working relationships with Human Resources, IT, and external payroll service providers.
    Oversees the preparation W2s, T4s and other government reporting to ensure that all filings and payments are on time.
    Stays current on newly enacted and evolving tax regulations to ensure the Company’s compliance with all laws and regulations, including SUI rates and any state and agency updates.
    Other duties as assigned.

    Minimum of 5 years of hands-on experience processing multi-state payroll and/or equivalent payroll system experience.
    Hands-on experience processing multi-national payroll strongly preferred.
    Associate’s Degree in Finance, Accounting, or related field equivalent, required.
    Bachelor’s Degree preferred.
    Active Certified Payroll Professional Certification strongly preferred. 

General Skills/Competencies/Specialized Knowledge.
    Payroll Specific – Extensive knowledge of wage and hour labor laws pertaining to payroll including FLSA, FML, ADA, ERISA and Workers’ Compensation. Extensive knowledge in payroll and accounting procedures including payroll tax law and regulations required.
    Financial Management – Ability to understand financial processes and can aid in the preparation and justification of budgets. Skilled at monitoring expenditures and uses cost benefit thinking to set priorities.  
    Problem Solving – Uses rigorous logic to solve problems. Probes all sources for answers. Looks beyond the obvious. Enjoys solving tactical and process problems. Applies appropriate theory and principles, expert judgment, and cross-functional expertise to address a broad range of complex problems.
    Analytical Skills – Strong analytical skills. Proven ability to analyze and interpret data, to provide guidance, data driven decisions and recommendations.
    Process Management – Ability to figure out the processes necessary to accomplish business objectives. Organizes people and activities. Understands how to separate and combine tasks into efficient work flow. Knows what to measure and how to measure it. Identifies opportunities for synergy and integration. Simplifies complex processes.
    Trust and Integrity – Interacts with others in a way that gives them confidence in one’s intentions and those of the organization. Accepts responsibility for one’s own decisions and actions. Demonstrates honesty. Keeps commitments. Behaves in a consistent manner and is open, honest and trustworthy.
    Collaboration and Teamwork – Works collaboratively and cooperatively with many teams cross-functionally. Ability to work well with other people to solve problems and to find the best solution. Energetic and willingness to work closely with all team members to achieve success.
    Computer Skills – Proficient computer system based tools including Microsoft Office applications, presentation, e-mail, and web browsers. Strong proficiency and knowledge of MS Excel and spreadsheet software. Experience with ADP Payforce, SAP, and Workday strongly preferred.

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