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Administrative Assistant

Location: Fremont, CA, United States
Job # 11123567
Date Posted: 07-06-2018
Administrative Assistant- Fremont, CA 94538
M-F, 40 hours
1 month contract
Pay: $25-32/hr.
Start Date: ASAP

We are looking for an experienced Administrative Assistant to organize and coordinate office operations and procedures, in order to ensure organizational effectiveness, efficiency and safety.
The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
This person is responsible for handling a wide variety of situations and conflicts involving the clerical and administrative function of the office.  Duties include, but are not limited to, providing administrative support to staff, handling reception and telephone duties, and assisting in travel arrangements. 
Job Responsibilities:
  • Manages and performs all operational procedures relating to general office.
  • Prepares correspondence, mailings, notices, reports and announcements.
  • Schedules, plans and organizes interviews, sales team meetings, team/Friday lunches, Great Place to Work events, lunches, team building events, conferences, etc.
  • Assists in travel arrangements and travel expense reimbursements for guests/consultants/interviewees, doctors, and employees.
  • Manages and orders all office & break-room supplies periodically, including weekly Costco’s order. 
  • Greets guests/visitors and prepare all meeting needs and logistics.
  • Assist HR team with daily tasks and projects, such as creating POs, processing invoices, immigration files, researching events/conferences.
  • Assist Accounting with credit card and travel expense audits.
  • Coordinate job fairs with various schools, including POs, registration and overall planning and logistics.
  • Manage Company cellular/ipad devices and troubleshooting. 
  • Onboarding needs, such as coordinating new hire seating and set-up needs. 
  • Back-up for facility needs, such as kitchen maintenance and other areas of the office. 
  • Other duties or special projects as required in order to meet company’s objectives.
Key Competencies
  • Excellent communication skills - written and verbal
  • Customer service orientation
  • Teamwork Excellent planning and organizing
  • Takes initiative, proactive and always seeks continuous improvement
  • Excellent attention to detail and accuracy
  • Creative thinking and problem solving
  • Flexibility, adaptability
  • Excellent knowledge of Microsoft Windows and Outlook and other computer applications, such as Office Suites, Excel, Access and PowerPoint
  • Possess strong administrative and organizational skills with an attention to detail, ability to multitask and time management
  • Knowledge of Good Manufacturing Practices (GMP) and applicable Quality System Standards.
Please send your resume in a PDF or Word format for immediate consideration.
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