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Office Manager - Contract to Hire

Location: San Diego, CA, United States
Job # 11201915
Date Posted: 07-24-2018
Title: Office Manager
Location: San Diego, CA 92101
Hours: M-F, 8:00am - 5:00pm
Salary: $20.00 Hourly
Contract to Hire

Who We Are:
How many times a day do you use Google Maps? Apple Maps? Ever wonder how businesses get listed on there and how they get seen by customers? We help chains across North America optimize their locations/stores/restaurants, manage their online local presence, improve their visibility on every mapping site…resulting in a HUGE boost of store traffic and local brand perception.
Our SaaS company in downtown San Diego (17th floor with pano views of SD) has been quadrupling in size every year! We are now proud to be one of the Top 50 Fastest Growing SaaS companies in the U.S.
Why We Need You:
Our client is looking for an energetic, dynamic, and personable Office Manager/Administrative Assistant to join our team!  This position is the first impression for all guests who visit our office, and the Jack/Jill of all trades who keeps our in-house office operations engine running. We need you to help us be the best team we can be.
Job Responsibilities and Expectations:
  • Oversee and support all administrative responsibilities to ensure smooth operations in our fast-paced office.
  • Professionally greet guests and interviewees with warmth, kindness, positivity and connect them to the right point person.
  • Help integrate new employees with necessary equipment, information, and company procedures and policies.
  • Own office security. Control access to office and ensure it is properly secured each night. Make certain the office is secured during holiday times.
  • Work closely with IT to ensure all technology is working properly and set up correctly for presentations and meetings.
  • Create and disseminate office communications, including event invites, office announcements, and program reminders
  • Manage ordering, inventory and budget for office supplies and equipment.
  • Responsible for new employee desk setup.
  • Serve as the liaison for office vendors and building/floor maintenance for any facility issues, repairs or inquiries.
  • Provide support by maintaining up-to-date records of attendance/participation in programs/events, tracking employee swag inventory and assisting in the distribution of new hire welcome kits.
  • Proactively research and negotiate to ensure cost savings for all goods & services.
  • Foster our company culture through planning and executing internal and external events such as company celebrations, special events, office-wide meetings, office relocations, and other special projects. Ensure space or venue is sufficiently clean after the event.
  • Manage the integrity of the conference room booking process.
  • Accept and deliver all mail and packages
  • Maintain a professional, safe, and inviting working environment by keeping the office neat and organized.
  • Keep kitchen areas stocked full of food, drinks and supplies.
  • Keep all copier/printer stations stocked and track/communicate monthly meter reads.
  • Be available and ready for unexpected daily needs of office and staff
  • Appropriate dress (business casual) is required to represent the Company in a professional manner
  • Work hours are from 8AM to 5PM with an hour lunch and two 15 minute breaks during the day.
Administrative Assistant type activities including: 
  • Manage calendar, scheduling, travel arrangements, phone screen
  • Planning/reserving client dinners
Qualifications and Experience:
  • 5+ years of Office Management or Administrative Assistant experience; startup environment preferred
  • Ability to multi-task and adapt to a highly dynamic, ever changing environment
  • Proficiency with software and email programs – Google Suite (gmail, gcal, gchat, sheets, docs)
  • Collaborative and team-oriented
  • Willingness to help and jump in where needed
  • Strong organizational skills
Please submit an updated version of your resume for immediate and confidential consideration. Thank you!
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