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Accounts Payable/Accounting Assistant III

Location: San Diego, CA, United States
Job # 11254709
Date Posted: 08-09-2018
Accounts Payable/Accounting Assistant III
Pay $22/Hour
Performs a variety of general accounting support tasks in an accounting department. Verifies accuracy of invoices and other accounting documents or records. Updates and maintains accounting journals, ledgers and other records detailing financial business transactions (e.g. disbursements, expense vouchers, receipts, accounts payable, accounts receivable.) Enters data into computer system using defined computer programs; compiles data and prepares a variety of reports.  Works collaboratively to reconcile records with internal and external customers/vendors.  Recommends actions to resolve discrepancies and investigates questionable data.  May reconcile bank and financial statements/report.
  • Strong organizational and communication skills. 
  • Ability to independently prioritize and multi-task, in a fast paced environment. 
  • Ability to handle high volume transactional activity. 
  • Excellent knowledge of accounts payable workflow and practices.
  • Problem recognition and resolution skills. 
  • High attention to detail and accuracy. 
  • SAP experience highly preferred
  • Working knowledge of Microsoft Office Applications (i.e. Excel, Word)
  • Travel expense report application, Concur, experience preferred.
  • Responsible for all accounting work necessary to ensure accounts payable are processed in a timely and efficient manner.
  • Process 3 way / 2 way PO matching invoices and resolve receipt discrepancies.
  • Verify invoice amount against PO amount before vendor payment.
  • For non-PO invoices, ensures appropriate approvals are obtained, ensures correct general ledger accounts are used, and enters invoices to ERP system for payment.
  • Communicate with vendors, supply chain, and various departments to resolve invoice discrepancies.  Required constant communication with vendors to resolve issues in order to not disrupt the flow of business.
  • Research & reconcile all paperwork and phone calls from vendors to ensure proper payment.
  • Ensure that the integrity of all paperwork and invoices processed meet internal controls.
  • Assists in monthly closings and audits as necessary.
  • Preparation and processing of weekly payments, including ACH, and wire disbursements and payment posting.
  • Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices to ensure compliance with internal control.
  • Review and monitor travel and expense reports to ensure compliance with T&E Policy and collect delinquent travel expense reports.
  • Review and monitor Purchasing Card reconciliation to ensure compliance with Purchasing Card Policy and collect delinquent reconciliations.
  • Assist in 1099 preparation and filing.
  • Develop, update, and maintain current accounting policies and procedures for the Company.
  • Ensuring compliance with local, state, and federal tax requirements.
  • Maintain vendor relationships.
  • Review and monitor AP aging and reconcile vendor statements.  Ability to bring AP aging to current status and keep it current.
  • Review and monitor the unvouchered receipts.  Ability to bring the unvouchered receipts to current status and keep it current.
  • Demonstrate taking initiative, work smart, and time management.
  • Demonstrate continuous process improvement.
  1. Be flexible and participate in efforts to achieve a balance across all General Accounting tasks.
  2. Assist supervisor in training of new staff.  Cross-train and share knowledge.
  3. Participate in safety training and actively comply with safety policies and practices; maintain a clean and safe workstation.
  4. Actively support Lean initiatives by attending training where applicable, participating in Lean activities (5S, Kaizen, problem solving, error proofing), making suggestions for improvements and sustaining improvements implemented.
  5. Perform other related duties as assigned.
MINIMUM JOB QUALIFICATIONS: (The following qualifications can be acquired and demonstrated through experience, education and/or vocational training as noted or as appropriate.)
  1. Five (5) years of related accounting experience in processing accounts receivable and/or payable, other accounting activities in a manufacturing environment, a plus; strong attention to detail; High School Diploma, required; Associate of Arts degree in Business, preferred;
  2. Communication skills: ability to communicate by telephone, in person, electronically and in writing; ask questions and rephrase statements to clarify meaning; ability to read and comprehend federal and state financial regulations; communicate across organizational levels; ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations;  ability to write routine reports and correspondence; ability to speak effectively before customers or employees; ability to communicate with quality, integrity and respect in a way that inspires others and encourages innovation and possibilities;
  3. Technical skills:  working knowledge of accounting principles, methods and practices;
  4. Reasoning skills: ability to apply common understanding to carry out detailed but uninvolved written and oral instructions; ability to deal with problems involving a few concrete variables in standardized situations;
  5. Math skills: ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio and percent; ability to calculate figures and amounts such as discount, interest, commissions, proportions, percentages, area, circumference and volume;
  6. Computer skills: exposure to a networked environment using a Windows and/or Windows like interface with proficient knowledge of the Microsoft office suite including, Outlook, Power Point, Word and Excel; ability to use Enterprise-wide information systems such as SAP;
  7. Time Management & Organizational skills: flexibility and adaptability to changing priorities and assignments; ability to maintain confidentiality; ability to prioritize tasks and meet schedules/deadlines; ability to multi-task; excellent internal and external customer service;
  8. Excellence Behaviors:   remain engaged, proactive and positive even in tough circumstances; own assignments and be fully accountable for their success; align actions, behaviors and conversations to what matters most; bring out the best in others and recognize the value in every person’s contributions; ability to work independently being proactive to resolve work issues or notify supervisor of resources needed; ability to coordinate with other employees and as part of a team.
  1. Not required to obtain and maintain security clearance, which requires USA Citizenship.

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