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IT Coordinator- Administrative Assistant

Location: San Francisco, CA, United States
Job # 11911852
Date Posted: 02-08-2019
IT Coordinator – Administrative Assistant
San Francisco, CA 94105
$28 per hour
Contract through 4/30/19


Our client is the market leading customer success platform. Our social and mobile cloud technologies—including our flagship sales and CRM applications—help companies connect with customers, partners, and employees in entirely new ways!  Voted "World's Most Innovative Company" and 2018 #1 “Best Places to Work For”, our client is seeking an IT Coordinator- Administrative Assistant to help support the Business Technology, Enterprise Operations teams.  The ideal candidate will execute flawless administrative activities, demonstrate the ability to maintain a high level of professionalism, and provide a strong partnership with leaders to improve day-to-day efficiency.

Responsibilities:
  • Coordinate meetings for leadership/management.
  • Coordinate meetings including interviews, on-boarding processes, regular team meetings, etc. 
  • Take into consideration calendar priorities based on release cycles, top-of-mind initiatives, team needs, and major operational programs. 
  • Assist with the organization of quarterly meetings, volunteering endeavors, off-site meetings, fun events, etc. 
  • Be an advocate for the company culture.
  • Assist with the team Newsletter, gathering stories and events for publishing. 
  • Assist with the maintenance of the team’s Content Management System (Confluence), ensuring documentation is up-to-date. 
  • Coordinate the distribution of materials, administrative policies, and security related documents; track acknowledgements, compliance, and mandatory training. 
  • Maintain Chatter groups and Google distribution lists. 
  • Assist with slide presentations, communications templates, etc, using Google applications and other related tools. 
  • Set up and manage virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls. 
  • Assist with operational program tasks when needed. 
  • Assist with food orders, luncheon planning, etc. 
  • Submit accurate expense reports in a timely manner. 
Qualifications:
  • Must have 2 years previous experience in administrative or customer service industry.
  • Competent in MS Office, Gmail, GCal, and other administrative tools. 
  • Experience utilizing GoToMeeting, GoToWebinar, Google Hangouts and conference calls. 
  • Fast learner with ability to use applications such as Lucidcharts, Quip, and Smartsheets. 
  • Must be an energetic self-starter with a strong work ethic 
  • Accepts instruction from senior members to align with service needs. 
  • Remains flexible, and responds to changing needs of the business. 
  • Service-oriented attitude and customer focused. 
  • Understands the importance of emotional intelligence to effectively communicate with team members, building good working relationships. 
  • Organize, prioritize, and coordinate multiple work activities with the ability to meet deadlines. 
  • Follows through on commitments; accepts responsibility for one's own performance and actions.
  • Understands the importance of "actionable" constructive feedback. 
  • Excellent teamwork skills, has the ability to offer suggestions and improvements to process, and contribute to brainstorming sessions. 
  • Keen Interest in IT services or technical project management with the desire to build organizational and planning skills
Please submit your updated resume for consideration!
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