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Contracts Administration Supervisor - Contract to Hire

Location: San Diego, CA, United States
Job # 12018682
Date Posted: 03-07-2019
Title: Contracts Administration Supervisor
Location: San Diego, CA 92123
Salary: $80,000 - $87,000 Annually
9/80 Schedule
Contract to Hire

Summary:

Our client, a global aerospace and defense contractor, is looking for an individual to supervise the Contract Services area of the Contracts Department including hands on management of the Purchase Order Acceptance Process (POAP), Sales Order Entry, and administration of customer purchase agreements.  This effort requires interfacing with internal functional departments to support the  POAP, enter Sales Orders (SO) into the company’s Enterprise-wide system such as SAP, respond to data calls, manage the contract brief system and maintain filing systems and databases.

Job Responsibilities:
  • Performs hands on order administration including preparation of customer correspondence in accordance with the Purchase Order Acceptance Process (POAP).
  • Supervise staff including recommendations for selecting, terminating, performance evaluation, training, work assignments and problem resolution.
  • Participate in the development of goals and objectives for the Contract Services area; recommend, implement and administer methods, processes and procedures to enhance the operations of Contract Services.
  • Personally prepares customer correspondence as needed in order to respond to customer inquiries regarding Purchase Order acknowledgement.
  • Maintains logs of customer orders that require definitization or other follow-up.
  • Identify and elevate any internal POAP issues to the appropriate functional group. 
  • Performs Sales Order entry functions and route in accordance with POAP. 
  • Maintain contracts files and databases in accordance with POAP.
  • Respond to data calls with the requisite contract data.
  • Prepare and maintain contract briefs in accordance with POAP.
  • Support the month-end activities attributed to SO issues such as incorrect product revision or bill/ship to address.
  • Participate in safety training and comply with safety policies and practices.
  • Improve and maintain 5S in your area, make suggestions for improvements.
  • Participate in Lean/Six Sigma activities in own work area as well as events for other areas to enhance cross-functional problem solving.
  • Collaborate in team meetings and activities, including SET team support as appropriate.
  • Perform other related duties as assigned.
Qualifications and Experience:
  1. Education and Experience: Five (5) years of customer service or contracts services experience in a defense contractor manufacturing environment with two (2) years supervisory experience, preferred, proficient in SAP- especially the Sales and Distribution module, highly preferred; Bachelor' degree in Business or related field, preferred;
  2. Proofreading skills: ability to verify data, input and correct errors; must have basic knowledge of alpha-numeric filing system;
  3. Communication skills:  ability to receive messages by telephone, in person, electronically and in writing; ask questions and rephrase statements to clarify meaning; ability to read, analyze, interpret and comprehend complex written instructions as well as technical publications; communicate across organizational levels; ability to communicate with quality, integrity and respect in a way that inspires others and encourages innovation and possibilities;
  4. Computer skills: working in a networked environment using a Windows and/or Windows like interface using Microsoft office suite such as Word, Power Point, Excel and Outlook at an intermediate level; proficient using Enterprise-wide software such as SAP, specifically with the Sales & Distribution module; database management skills;
  5. Time Management & organizational skills: flexibility and adaptability to changing priorities and assignments; ability to maintain confidentiality; knowledge of planning and scheduling techniques; ability to coordinate and organize meetings and/or special events; effectively and efficiently multi-task;
  6. Excellence Behaviors: remain engaged, proactive and positive even in tough circumstances; own assignments and be fully accountable for their success; align actions, behaviors and conversations to what matters most; bring out the best in others and recognize the value in every person’s contributions.
Please submit an updated version of your resume for immediate and confidential consideration. Thank you!
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