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Senior Administrative Assistant

San Francisco, CA
Title: Senior Administrative Assistant
Location: San Francisco, CA 94108
Schedule: M-F / 4 Hours Daily (20 hours per week)
Salary: Up to $29.00 Hourly

A global non-profit organization based in San Francisco is seeking a Senior Administrative Assistant to support their Global Engagement ad Communications Management department on a temporary basis.  

Job Responsibilities:
  • Overall management responsibility Global Engagement Managing Director, San Francisco global schedule, including prioritization, and follow-up.
  • Plan and manage domestic and international travel. Complete required documentation prior to travel and submit travel expenses following trip completion.
  • Serve as primary administrative contact for fielding requests and working closely with finance, events, and facilities staff as appropriate. Proactively anticipate and manage team needs and apply internal company policies.
  • Coordinate all arrangements for conferences, teleconferences, workshops, meetings, and other events including equipment needs, catering, travel arrangements, hotel suggestions, and other necessary details
  • Create, manage and maintain key business management tools and processes, including CRM content and reporting, key partner documents, SharePoint site, etc.
  • Plan and coordinate the production of documents, reports, and presentations.
  • Handle confidential and time-sensitive global information.
  • Engage as a partner to Executive Assistants (EAs) in assuring efficient coordination of leadership schedules, meetings, etc.
Qualifications and Experience:
  • Associate’s degree plus business, non-profit, or non-governmental organization experience or work equivalent required; Bachelor’s degree preferred.
  • Three to five years of administrative and/or executive support experience.
  • Close attention to detail including demonstrated proofreading skills.
  • Excellent with MS Office Suite, specifically Word, PowerPoint, and Excel.
  • Experience maintaining Box and SharePoint sites.
  • Easily use Skype for Business.
  • Proficient using a CRM.
  • Salesforce experience required.
Please send an updated PDF or MS Word version of your resume for immediate consideration. Thank you!

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